Automated Time Tracking Software Enhanced with Process Intelligence
Manual timesheets capture what people say they did. KYP.ai captures what actually happened across every application, workflow, and team automatically, continuously, and with full privacy compliance. The result: staffing decisions based on real utilization data, not assumptions.
Time Tracking That Goes Beyond Hours Logged
Capture How Time Is Actually Spent Without Disrupting Anyone
KYP.ai captures application interactions across Windows, macOS, Citrix, VDI, and legacy systems; continuously, with less than 2% CPU impact. No manual start/stop. No timesheets to fill in. No sampling. Everything is structured into business context automatically, giving you a 360° view of how your workforce actually operates.
See Capacity, Not Just Hours
Traditional time tracking tells you how long people worked. KYP.ai tells you what they worked on, how productively, and where capacity is being wasted or stretched thin. KYP Ops Monitoring delivers real-time workforce capacity, active workloads, and performance metrics; replacing reactive weekly reports with continuous visibility. Staffing decisions based on what is happening now, not what was reported last week.
From Time Data to Improvement Opportunities
Time data becomes actionable when it connects to process outcomes and ROI. KYP.ai’s Business Transformation Engine quantifies inefficiencies, identifies improvement and automation opportunities, and distinguishes what CAN be automated from what SHOULD be. Your time data doesn’t just fill reports; it builds the business case for where to invest next.
KYP.ai vs. Traditional Time Tracking Tools
Legacy time tracking captures hours. Process intelligence captures how work actually happens and what to do about it.
CAPABILITY
TRADITIONAL TIME TRACKING
KYP.AI PROCESS INTELLIGENCE
Data capture
Manual timesheets, clock-in/out
Automatic, continuous activity capture across all applications. <2% CPU
What you see
Hours logged per employee
Real-time capacity, utilization, application usage, process flows, performance benchmarks
Insight depth
Time spent
Why time was spent, where it was wasted, what to do about it
ROI connection
None
Every inefficiency linked to an ROI calculation. CAN vs. SHOULD be automated
AI enablement
None
Production-ready agent code. Platform agnostic. No lock-in
Privacy
N/A (self-reported)
Privacy-by-design. On-device anonymisation. GDPR, SOC2 Type II, ISO27001
Deployment
Configuration + training
Live in days. Statistically relevant insights within 3 weeks
Six Capabilities That Turn Time Data into Business Outcomes
Go beyond tracking hours. Get the intelligence to optimize how your workforce operates.
Automatic
Activity Capture
KYP.ai captures desktop interactions across teams, applications, and systems; continuously, with less than 2% CPU impact. No timesheets, no manual input, no disruption. Works across Windows, macOS, Citrix, VDI, and legacy environments.
Real-Time
Workforce Capacity
KYP Ops Monitoring delivers live workforce capacity, active workloads, and performance metrics. See utilization rates, shrinkage, and availability across teams in real time, not in last week's report.
Remote (WFH) vs. On-Site
Productivity Benchmarking
Compare productivity patterns between remote and on-site teams with objective data. Identify location-based differences in utilization, focus time, and output to inform hybrid work policies with evidence.
ROI-Ranked
Improvement Pipeline
Every inefficiency identified from time and activity data comes with an ROI calculation. Distinguish what CAN be automated from what SHOULD be, and build the business case for your CFO.
Evidence-Based
Performance Benchmarking
Use objective activity data to support pay-for-performance programs and bonus allocation. GBS leaders use KYP.ai productivity benchmarks to set evidence-based eligibility thresholds in transactional environments.
Data You Can
Ask Anything
KYP AI Concierge surfaces workforce insights through natural language. Ask questions about capacity, utilization, or team benchmarks and get instant, data-backed answers without navigating dashboards.
Add Your Heading Text Here
Answers On-Demand
With Conversational AI
Real-time data is continuously collected and transformed into actionable insights that support decision-making and long-term strategies using leading Gen AI.
Quantify Your Business Case with Ease
Use KYP.ai to calculate your business case in a few clicks. Help build successful transformation across the entire organization by continuously mining your data for valuable business cases.
Increase Productivity with Ready-To-Use Data
Access personalized dashboards that give teams and individuals precise, clutter-free insights. Interactive intelligence pinpoints high-impact areas for business growth and success.
Real Results from Enterprise Deployments
Verified outcomes from named customers; not projections.
RESULT
CUSTOMER
CONTEXT
20% Productivity Increase
Hollard
307 hours saved per month from a single process optimisation
18% Productivity Increase
Alorica
$2.5M annual savings. 26% automation potential identified
3.0x ROI
Allied Global
$3 returned for every $1 invested. Value in 90 days
874h/Month CX Savings
SPS
8,500 employees across 20 countries. Savings quantified by function
From Manual Timesheets to Workforce Intelligence in Weeks
Step by Step List
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Step 1: Deploy KYP.ai installs across your workforce with less than 2% CPU impact. No integrations required. GDPR, SOC2 Type II, and ISO 27001 compliant from day one. Data capture starts immediately.
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Step 2: Discover You see how your workforce actually operates: real-time capacity, utilization rates, application usage patterns, and productivity benchmarks across every team and location. No timesheets. No assumptions.
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Step 3: Act Within weeks, time data connects to process outcomes and ROI. You have an improvement pipeline that shows where capacity is wasted, where automation would help, and what the financial impact would be. Intelligence you can act on immediately.
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Frequently Asked Questions
Is KYP.ai a time tracking tool?
KYP.ai is a process intelligence platform that captures how work actually happens, including how time is spent. It goes far beyond traditional time tracking by connecting activity data to process outcomes, workforce capacity, and ROI-ranked improvement opportunities. Think of it as the intelligence layer that makes time data actionable.
Does KYP.ai replace our existing time tracking system?
It can complement or replace it. KYP.ai automatically captures how time is spent across every application and workflow, eliminating the need for manual timesheets. The data integrates seamlessly to BI tools, data warehouses, automation platforms and third-party analytics via KYP IDB (Integration Database).
How does KYP.ai handle employee privacy?
KYP.ai is privacy-by-design. Sensitive data is anonymised at source — on the workstation — before it ever leaves the device. No sensitive information processed or transferred externally. Granular configuration lets organisations define exactly what is and is not captured. GDPR, SOC2 Type II, and ISO 27001 compliant. Built-in data masking and role-based access controls protect employee privacy at every level. Individual employees can access their own productivity insights through personalized dashboards.
Does KYP.ai automate processes?
No. KYP.ai is a process intelligence platform, not an automation engine. It identifies where time is wasted, quantifies the ROI of improvement opportunities, and generates production-ready agent code. Platform agnostic by design — deployable on UiPath, SAP Joule, n8n, Camunda, Power Automate, or whatever platform you already use. No lock-in. KYP.ai is the intelligence layer; execution happens on your automation platform.
Can KYP.ai measure remote vs. on-site productivity?
Yes. The WFO/WFH Productivity Gap and Work Location Benchmark discovery panels compare productivity patterns between remote and on-site teams with objective data, helping you make evidence-based decisions about hybrid work policies.
How quickly can we see results?
KYP.ai deploys in days with minimal IT involvement. Capacity and utilization insights emerge immediately after deployment. A full workforce intelligence picture with improvement recommendations is available within weeks. Most environments are live within days. Book a demo to see what that looks like for yours.
Know Where Time Goes Across Apps, Tasks, and Teams
Replace manual timesheets with automatic, continuous workforce intelligence.
Get real-time capacity visibility, utilization benchmarks,
and ROI-ranked improvement opportunities in weeks, not months.
About KYP.ai
KYP.ai is an agentic process intelligence platform built on three pillars: a 360° View capturing real-time data across your organization's people, processes, and technology; a Business Transformation Engine that quantifies inefficiencies and calculates automation ROI; and an Agentic AI Enabler generating ready-to-execute agent code with structured business context.
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We've been able to see where people are most productive, what times of the week they are most productive, and we have adjusted the work schedule. And we've really seen some good benefits out of that.
Kyle McWilliam Head of Group Shared Services, Hollard